Features¶
- Document versioning.
- Store many versions of the same document, download or revert to a previous version.
- Digital signatures.
- Check the authenticity of documents by verifying their embedded cryptographic signatures or upload detached signatures for document signed after they were stored.
- Collaboration tools.
- Discuss documents, or comment on new versions of a document.
- User-defined document metadata.
- Several metadata fields can be matched to a document type as per technical, legal or structural requirements such as the Dublin core.
- Metadata fields can have an initial value, which can be static or determined by a template code snippet provided by the user.
- Documents can be uploaded from different sources.
- Local file or server side file uploads, multifunctional copier, or even via email.
- Batch uploads.
- Many documents can be upload in a single action.
- Clone a document’s metadata for speedier uploads and eliminate repetitive data entry.
- Previews for many file formats.
- Mayan EDMS provides image preview generation for many popular file formats.
- Office document format support.
- Mayan EDMS can detect the presence of Libre Office and use it to support word processing files, spreadsheets and presentations.
- Full text searching.
- Documents can be searched by their text content, their metadata or any other file attribute such as name, extension, etc.
- Configurable document grouping.
- Automatic linking of documents based on metadata values or document properties.
- Advanced access control system.
- Role based access control. It is possible to create an unlimited amount of different roles not being restricted to the traditional admin, operator, guest paradigm.
- There is a permission for every atomic operation performed by users.
- Multi page document support.
- Multiple page PDF and TIFF files are supported.
- Automatic OCR processing.
- The task of transcribing text from documents via OCR can be distributed among several physical or virtual computers to decrease load and increase availability.
- The current language of the document is passed to the corresponding OCR engine to increase the text recognition rate.
- Multilingual user interface.
- Plugable storage backends.
- It is very easy to use 3rd party plugins such as the ones available for Amazon EC2.
- Color coded tags.
- Labeled and color coded tags can be assigned for intuitive recognition.
- Workflows.
- Keep track of the state of documents, along with the log of the previous state changes.