Features

  • Document versioning.

    • Store many versions of the same document, download or revert to a previous version.

  • Digital signatures.

    • Check the authenticity of documents by verifying their embedded cryptographic signatures or upload detached signatures for document signed after they were stored.

  • Collaboration tools.

    • Discuss documents, or comment on new versions of a document.

  • User-defined document metadata.

    • Several metadata fields can be matched to a document type as per technical, legal or structural requirements such as the Dublin core.

    • Metadata fields can have an initial value, which can be static or determined by a template code snippet provided by the user.

  • Documents can be uploaded from different sources.

    • Local file or server side file uploads, multifunctional copier, or even via email.

  • Batch uploads.

    • Many documents can be upload in a single action.

    • Clone a document’s metadata for speedier uploads and eliminate repetitive data entry.

  • Previews for many file formats.

    • Mayan EDMS provides image preview generation for many popular file formats.

  • Office document format support.

    • Mayan EDMS can detect the presence of Libre Office and use it to support word processing files, spreadsheets and presentations.

  • Full text searching.

    • Documents can be searched by their text content, their metadata or any other file attribute such as name, extension, etc.

  • Configurable document grouping.

    • Automatic linking of documents based on metadata values or document properties.

  • Advanced access control system.

    • Role based access control. It is possible to create an unlimited amount of different roles not being restricted to the traditional admin, operator, guest paradigm.

    • There is a permission for every atomic operation performed by users.

  • Multi page document support.

    • Multiple page PDF and TIFF files are supported.

  • Automatic OCR processing.

    • The task of transcribing text from documents via OCR can be distributed among several physical or virtual computers to decrease load and increase availability.

    • The current language of the document is passed to the corresponding OCR engine to increase the text recognition rate.

  • Multilingual user interface.

    • Mayan EDMS being written using the Django framework, can be translated to practically any language spoken in the world. For a list of translated languages have a look at the Transifex project location.

  • Plugable storage backends.

    • It is very easy to use 3rd party plugins such as the ones available for Amazon EC2.

  • Color coded tags.

    • Labeled and color coded tags can be assigned for intuitive recognition.

  • Workflows.

    • Keep track of the state of documents, along with the log of the previous state changes.