Features

  • Document versioning.
    • Store many versions of the same document, download or revert to a previous version.
  • Digital signatures.
    • Check the authenticity of documents by verifying their embedded cryptographic signatures or upload detached signatures for document signed after they were stored.
  • Collaboration tools.
    • Discuss documents, or comment on new versions of a document.
  • User-defined document metadata.
    • Several metadata fields can be matched to a document type as per technical, legal or structural requirements such as the Dublin core.
    • Metadata fields can have an initial value, which can be static or determined by a template code snippet provided by the user.
  • Documents can be uploaded from different sources.
    • Local file or server side file uploads, multifunctional copier, or even via email.
  • Batch uploads.
    • Many documents can be upload in a single action.
    • Clone a document’s metadata for speedier uploads and eliminate repetitive data entry.
  • Previews for many file formats.
    • Mayan EDMS provides image preview generation for many popular file formats.
  • Office document format support.
    • Mayan EDMS can detect the presence of Libre Office and use it to support word processing files, spreadsheets and presentations.
  • Full text searching.
    • Documents can be searched by their text content, their metadata or any other file attribute such as name, extension, etc.
  • Configurable document grouping.
    • Automatic linking of documents based on metadata values or document properties.
  • Advanced access control system.
    • Role based access control. It is possible to create an unlimited amount of different roles not being restricted to the traditional admin, operator, guest paradigm.
    • There is a permission for every atomic operation performed by users.
  • Multi page document support.
    • Multiple page PDF and TIFF files are supported.
  • Automatic OCR processing.
    • The task of transcribing text from documents via OCR can be distributed among several physical or virtual computers to decrease load and increase availability.
    • The current language of the document is passed to the corresponding OCR engine to increase the text recognition rate.
  • Multilingual user interface.
    • Mayan EDMS being written using the Django framework, can be translated to practically any language spoken in the world. For a list of translated languages have a look at the Transifex project location.
  • Plugable storage backends.
    • It is very easy to use 3rd party plugins such as the ones available for Amazon EC2.
  • Color coded tags.
    • Labeled and color coded tags can be assigned for intuitive recognition.
  • Workflows.
    • Keep track of the state of documents, along with the log of the previous state changes.